QB Winery Solutions

Office Hours 2-25-20

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Here is the recording for Office Hours today. You can find the following wine accounting & QuickBooks topics in this month’s recording:

  1. Picking Bins – What Account should they be sold under? How is it invoiced and how’s it taken out of assets? (1 minute mark)
  2. VinoShipper – an option for small wineries looking to ship out of state (11 minute mark)
  3. Costing & Grapes – Growing your own grapes? What’s your yield of Farming VS Winery? (14 minute mark)
  4. Changing to cash basis for the tax return. (23 minute mark)
  5. Ready to sell wine? How to track bottle sales & sales by the glass (29 minute mark)
  6. Managing gratuities (33 minute mark)
  7. Traveling to events to sell your wine? Changing the tax rate using Square (35 minute mark)
  8. Preferred Class Lists – Keep them simple (43 minute mark)

Need help with creating classes and job flags? Watch “Using QB in the Wine Industry” for more information.

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Office Hours 1-28-20

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Here is the recording for Office Hours today. You can find the following wine accounting & QuickBooks topics in this month’s recording:

  1. Units of Measure, getting started (1 minute mark) **I solved George’s problem and added a comment to the Units of Measure procedure
  2. Details on a new course – The Costing Book Checklist (5 minute mark)
  3. AMS and Vintrace to QB  – Converting from those programs to QB (7 minute mark)
  4. What POS programs do you recommend? Vinespring (11 minute mark)
  5. We’re donating all bottle proceeds to a special cause – How do I record it? (12 minute mark)
  6. 1099 review of new CA law (13 minute mark)
  7. Should I use Vinespring as a POS or Square? – It depends on the size of your winery (15 minute mark)
  8. VinoShipper – A discussion of workflows in VinoShipper (20 minute mark)
  9. Data dump for the Push-in Method – What does a transaction report look like? (24 minute mark)
  10. Bottle runs – How do I track 1st off and last off? (26 minute mark)
  11. Let’s chat about Kegging Wine (28 minute mark)

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Office Hours 10-29-19

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Here is the recording for Office Hours today. You can find the following wine accounting & QuickBooks topics in this month’s recording:

  1. Part 1: I watched the Grapes, Grapes Grapes course, but I am a VERY Small winery – Do I have to use the clearing account to record my grapes? – at the .51 min. mark
  2. Part 2: Why should I use Purchase Orders during harvest? – at the 3.11 min mark
  3. How do I find if the cost inventory is set up in the file? (We show how to find the report and how to use it) at the 22.18 mark
  4. What are the 5 Fundamentals of a winery QuickBooks File – at the 36.53 min mark
  5. Is there a more simple way to do the costing book? – at the 43.38 minute mark

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Office Hours 09-24-19

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Here is the recording for Office Hours. The topics that came up were:

  1. I am moving my accounting from spreadsheets to QuickBooks – Which QuickBooks type and version should I use? – at the 1 min. mark
  2. How to get a “jump start” on your costing book – at the 8 min mark
  3. Tips for recording bottling cost – At the 11 min mark
  4. Counting inventory to keep your cost accurate – including corks and foils! – at the 12 min mark
  5. How to record bottling expenses using the chart of accounts – at the 17 minute mark
  6. True up Bottle Pieces and where to put the inventory adjustment – at the 23 minute mark

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Costing Book Activities

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I updated the Costing Course (How to Calculate the True Cost of Your Wine) and I added several activities so you can practice some of the techniques I discuss.

I also added a new module with a 4th costing book example. This module explains the different choices you can make when laying out the costing book. Depending on your winemaking processes and your business needs, you may choose to have a few or a lot of bulk lots. If you have just a few bulk lots in your costing book, it will be easier to maintain the costing book.

Module 7 – Steffie Farm and Vineyard

Activity – Chart of Accounts

Activity – Allocation Math

Activity – Costing Book

Activity – Bulk Lots

Have fun!

Office Hours 03-29-19

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Here is the recording for Office Hours. The topics that came up were:

  1. How to bookmark pages and posts to find them again
  2. Items names and how to merge them – making sure they are set up correctly – at the 5:40 min. mark
  3. Invoicing wine to yourself and how to receive the payment (using AR clearing and JE to transfer to owner loan account or check) – at the 9:42 min. mark
  4. QB Online – at the 12:46 min. mark
  5. Qbox and cloud sharing – at the 12:08 min. mark
  6. Sales Channels (classes) –
  7. Food Sales in Tasting Room/ Food Costing – at the 38:13 min. mark
  8. Key Reports for Month Use, Yearly Processes – at the 42:05 min. mark:

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The Crush

Your first step to running a profitable winery and crushing your business goals.